Who we are

Friends of Longrun Meadow (“we”) is an Association whose aim is to support the maintenance of the Taunton Longrun Meadows as a green space for environmental protection and as a place for local enjoyment. The Association is entirely supported from volunteers and supported by grants and income from local and national bodies, such as Taunton Deane Borough Council, the Rural Payments Agency and donations.

The privacy and security of your personal information is extremely important to us. This Privacy Notice explains how and why we use your personal data and that you can be confident about giving us your information.

This notice applies if you are an Association member, a donor, volunteer or visit our website, email, call or write to us. Your personal data allows us to manage membership and/or provide efficient interaction with the Association.

Our website address is: http://www.longrunmeadow.co.uk.

What personal data we collect and why we collect it

When you give it to us DIRECTLY

There are many ways you may give us your information. For example, when you, begin volunteering, make a donation, register for one of our events or communicate with us either by phone, in writing, including email or in person. We are responsible for your data at all times.

When you give it to us INDIRECTLY

Your information may be shared with us by independent organisations. These independent third parties will only share your information when you have consented. You should check their Privacy Notice when you provide your information to understand fully how they will process your data.

Via Social Media

Depending on your settings or the privacy notices for social media and messaging services like Facebook, WhatsApp, LinkedIn or Twitter, you might give us permission to access information from those accounts or services.

Via information available publicly

This may include information found in places such as websites (club, district, action groups etc), Companies House and information that has been published in articles/newspapers.

Comments on the website

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

What personal information we collect and how we use it

We will only ever capture the minimum amount of information that we need in relation to your donations, volunteering or with regard to your interaction with us and we promise to keep your information secure. The personal data we will usually collect is:

  • Your name
  • Your contact details (telephone number and/or email address)
  • Details of the enquiry or service

Where it is appropriate, we may also ask for additional information.

How we will use your data

We will use your personal data for the legitimate interest of conducting Association activities, these will include:

  • Administering volunteering and committee activities
  • Communicating organisational messages and information to volunteers and those who register with us.
  • Facilitating meetings and special event planning.
  • Administering donations and payments to the Association (e.g. event registration fees)
  • Providing you with the information you asked for.
  • To present our website and its contents to you and to allow you to participate in interactive features on our website
  • Keeping a record of your relationship with us.
  • In any other way we may describe when you provide the information.
  • For any other purposes with your consent.

Sensitive information

We do not collect any personal information on members classified as ‘sensitive’ under GDPR.

Under 18’s data

We do not collect information from under 18’s, except with the specific consent of parent/carer

Data Sharing

Our service/host providers

In the course of our legitimate club activities, there may be a need for us to share, or give access to, your personal data to third parties that provide us with services or host our applications/software that you may access, for instance:

  • Banking organisations – those that provide our banking/payment services

We will ensure that data processing agreements, compliant to GDPR, are in place before sharing with, or giving access to, your data with any of our service/host providers.

Sharing with third parties

We will never commercially sell your personal data to anyone else.

We will only ever share your personal data in other circumstances, not listed above, if we have your explicit and informed consent at the time of collection. However, we may need to disclose your details if required to the police, other agencies, for example HMRC, regulatory bodies or our legal advisors.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

We will only keep your information for as long as we need it:

  • To assist you with your enquiry
  • To process and manage Association activities
  • To deal with a donation
  • For event registration and management

If you would like to access the information the Association holds about you, or if you would like to change information that we hold, or, if you would like us to delete the information we hold, please contact the Association by email at contact@longrunmeadow.co.uk

Your rights

The General Data Protection Regulations give you certain rights: the right to be informed, the right of access, the right to rectification, the right to erasure, the right to restrict processing, the right to data portability, the right to object, rights in relation to automated decision making and profiling (although we can confirm we make no decisions on you using an automated process). Further clarification of your rights is available on the Information Commissioners website https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

We collect and process your personal data through legitimate interests or because you have provided it to us to enable us to deliver a service to you.  We will only process your personal data as you would reasonably expect us to.

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Changes to this privacy notice

We may change this privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will make this clear on our website (LINK) or by notifying you directly.

Our contact details

The Secretary

contact@longrunmeadow.co.uk

Complaints

If you are unhappy with how we have processed your personal information, please firstly contact us using the email address above If you are still unhappy with our response you may  contact the following:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire, SK9 5AF